Hiring a nanny is a significant step for any family, and having a clear, comprehensive nanny contract is essential. Not only does it set expectations for both parties, it also helps avoid misunderstandings down the road. This guide walks you through the essentials of creating a nanny contract and what to include, as well as provides a helpful sample nanny agreement to get started.
What is a nanny contract?
A nanny contract is a written employment agreement that outlines the terms and conditions of employment between the nanny and the employer. So, this document serves as a foundation for the working relationship, ensuring that both parties are on the same page regarding duties, compensation, and other critical aspects.
Most importantly, a written nanny contract provides legal protection and clarity. It details the rights and responsibilities of both the employer and the nanny, reducing the likelihood of disputes. Generally, an employment contract fosters a professional relationship and sets a standard for performance and conduct.
What to include in a nanny contract
Creating a comprehensive nanny contract can be daunting, but here are the key components you should include:
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Employment Details
- Start Date and Duration: Specify when the nanny’s employment begins and the expected duration (permanent, temporary, etc.).
- Work Schedule: Outline the days and hours per week the nanny is expected to work.
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Job Responsibilities
- Childcare Duties: Clearly describe the nanny’s primary responsibilities, including daily routines, educational activities, and transportation needs.
- Household Duties: If applicable, specify any household tasks the nanny is expected to perform, such as meal preparation or light housekeeping.
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Compensation
- Salary/Wage: State the agreed-upon salary or hourly wage and the payment schedule (weekly, bi-weekly, monthly).
- Overtime Pay: Outline the rate for hours worked beyond the regular schedule.
- Benefits: Additionally, include any benefits such as health insurance, vacation time, paid time off, and bonuses.
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Confidentiality Agreement
- Privacy: Ensure there is an agreement on maintaining the family’s privacy and confidentiality.
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Tax Withholding
- Income Taxes: Outline the employer’s responsibilities for withholding and remitting taxes. Mention any necessary tax forms and compliance with local employment laws.
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Paid Time Off
- Vacation Days and Sick Time: Specify the amount of paid time off for the nanny, including vacation days, sick leave, and holidays. Detail the process for requesting time off.
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Termination Clause
- Notice Period: Specify the notice period required for termination by either party.
- Grounds for Termination: List the conditions under which the contract can be terminated without notice.
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Health and Safety
- Emergency Procedures: Outline protocols for emergencies and provide necessary contact information.
- Health Requirements: Mention any health-related expectations, such as vaccinations or non-smoking policies.
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Miscellaneous
- Travel Requirements: In case travel is required, specify the terms.
- Communication: Define preferred methods and frequency of communication between the nanny and parents.
For more detailed information on the hiring process, you can visit Nanny Interview Questions: A Guide for Parents.
Other tips and tricks
- Review and Revise Regularly: Periodically review and update the contract to reflect any changes in responsibilities or employment terms.
- Seek Legal Advice: Consult a legal professional to ensure your contract complies with federal, state, and local labor laws.
- Clear Communication: Maintain open and honest communication with your nanny to foster a positive working relationship.
Sample nanny agreement
To help you get started, we’ve provided a sample nanny agreement template* (Google Doc) you can customize to fit your family’s needs. It is recommended that you have a lawyer review any contract between parents and nannies to ensure the agreement meets all federal, state and local laws.
In conclusion, establishing a clear and comprehensive nanny contract is a vital step in hiring a nanny. By setting clear expectations from the beginning, you can ensure a smooth and successful relationship with your new nanny. Ready to find the perfect nanny? Check out UrbanSitter today and start your search!
Additional Resources
- U.S. Department of Labor – Sample employment agreements for domestic workers, including a Nanny Agreement in English, Spanish, Polish, Tagalog, Portuguese, Haitian Creole, Chinese, and Nepali.
- How Much Does a Nanny Cost? – Includes average hourly rates and annual salaries for major US cities.
- How to Find a Nanny – A step-by-step guide to hiring a nanny that fits your family’s needs.
*This sample nanny agreement is intended for personal use only. If you’re a nanny agency or other industry professional, please note that this document isn’t meant for business use. It’s just a general guide and not legal advice. By using it, you release UrbanSitter, Inc. from any liability related to this “sample nanny agreement template” in any form. By copying the document, you confirm you’ve read and understand this disclaimer.
Important Note: We recommend having a lawyer review any agreement between parents and nannies to ensure it complies with all federal, state, and local laws.
